Job Requirements: Good oral & written communication Must be proficient with the PC - Microsoft Windows, Word, and Outlook, Good typing skills QuickBooks knowledge helpful but not required Must be able to properly handle a multi-line phone system Courteous and cordial personality = for meeting/greeting visitors Able to properly operate a fax machine and a copy machine Able to follow written instructions = most of these tasks have written guidelines & instructions Hard worker = this isn’t just answering & routing calls = there are many tasks to be done when the phone isn’t ringing = being able to independently stay productive is critical Reliable transportation
Job Responsibilities: Answer and distribute all incoming phone calls Prepare and distribute daily staffing report Greet, announce, and route visitors Receive incoming and send outgoing faxes Drop-off, pickup, and distribute daily mail Prepare and send express mail Maintain employee badge system & issue badge reports Assist accounting with entries into QuickBooks Company meeting preparation Stuff envelopes, file paperwork, and mail outgoing checks Monitor A/R and conduct 1st Level collection calls Manage & record incoming checks & customer deposits Assist Services Division with entering data in database, setting up project folders, filing completed projects, etc. Assist Equipment Division with filing sales routers and entering data into databases Maintain office supplies & office supply cabinet Maintain kitchen & kitchen supplies Coordinate facility maintenance – assign tasks daily to facility assistant Clean the company cat’s water fountain and bowl periodically Monitor postage meter & add postage Maintain lobby and reception areas Maintain fax, mail, and copy areas Maintain conference rooms Birthday & Anniversary announcement system Maintain employee stamp system Water plants Maintain office phone lists Address updating from mail Assist Officers (2) as needed,
